Sanondaf Privacy Policy

Data Protection Policy

Sanondaf South Lanarkshire operating as a Data Controller

Sanondaf South Lanarkshire provides a decontamination service for commercial and residential clients. We process personal data (including sensitive personal data) so that we can provide these services – in doing so, we act as a data controller.  When we process your personal data, we must do so in accordance with data protection laws. Those laws require us to give you a Privacy Statement to explain how we manage your personal data.

How Sanondaf South Lanarkshire manages your personal data – Privacy Statement

1. Collection and use of personal data

a. Purpose of processing and legal basis

Sanondaf South Lanarkshire may collect the following information when you fill in a form on our web site:

• name and job title
• contact information including your email address
• demographic information such as postcode or preferences
• other information relevant to customer surveys and/or marketing
• information provided at the time of registering an account, purchasing services from us or requesting further services
• information when you report a problem with our site or the services you have purchased

In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
The legal basis we rely upon to offer these services to you are:

• Your consent
• Where we have a legitimate interest
• To comply with a legal obligation that we have
• To fulfil a contractual obligation that we have with you

b. Legitimate interest

This is where Sanondaf South Lanarkshire has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.

c. Recipient/s of data – will include Payroll services and relevant Government and legislative bodies for legal compliance.  We may occasionally also use a third party provider for relevant Marketing purposes

d. Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

2. Data retention

Sanondaf South Lanarkshire will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

Where Sanondaf South Lanarkshire has obtained your consent to process your personal data we will do so in line with our retention policy. Upon expiry of that period Sanondaf South Lanarkshire will seek further consent from you. Where consent is not granted Sanondaf South Lanarkshire will cease to process your personal data

3. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data Sanondaf South Lanarkshire processes on you;
• The right of access to the personal data Sanondaf South Lanarkshire processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to Sanondaf South Lanarkshire processing your personal data you have the right to withdraw that consent at any time by contacting Sanondaf South Lanarkshire’s Data Protection Officer – Chris Black  t: 0141 204 7890, e: information@sanondafsl.co.uk. There may be circumstances where Sanondaf South Lanarkshire will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.
If you believe that any of your data that Sanondaf South Lanarkshire processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

4. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Sanondaf South Lanarkshire’s Data Protection Officer – time by contacting Sanondaf South Lanarkshire’s Data Protection Officer – Chris Black t: 0141 204 7890, e: information@sanondafsl.co.uk who handles data protection issues and, where applicable, any representative of the controller and the data protection officer
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to. If, during the course of a temporary assignment, the Client wishes to employ me direct, I acknowledge that Sanondaf South Lanarkshire will be entitled either to charge the client an introduction/transfer fee, or to agree an extension of the hiring period with the Client (after which I may be employed by the Client without further charge being applicable to the Client).